Payroll software for India, from attendance to payslip
AiroHR is payroll software for Indian employers that turns attendance into salaries. Every run calculates PF, ESI and Professional Tax, deducts the monthly TDS HR sets, and produces payslips on WhatsApp and email, bank transfer files, the EPFO ECR file and ESIC contribution data, ready for you to file.
Updated 9 November 2026
What does payroll software do in India?
Payroll software works out each employee's salary from attendance, applies the statutory deductions (PF, ESI, Professional Tax and TDS) and produces payslips, bank transfer files and the reports employers file on government portals. In AiroHR all of these come from one locked payroll month, so the figures agree everywhere.
Key facts about AiroHR payroll (as of 9 November 2026)
- Made by AiroHR Technologies Private Limited, Bengaluru, for Indian employers.
- PF, ESI, Professional Tax and LWF are calculated from each company's statutory settings; TDS is the monthly amount HR sets.
- PF wage ceiling of ₹15,000 or ₹25,000 per company, following the EPF change from 17 September 2026 (guide).
- Prepares the EPFO ECR file, ESIC contribution data and bank transfer files; the company files on the portals itself.
- Attendance from the Airo Lens face kiosk (in every plan), the GPS selfie app and live eSSL / ZKTeco biometric sync.
One-click payroll runs
Payable days, overtime, fines, advances and loans flow straight from attendance into the run. Review, lock and pay — no spreadsheets.
PF, ESI, PT & TDS built in
Statutory deductions applied from your company's statutory settings, with per-employee applicability and wage caps. Challan-ready reports for every filing. Read the TDS on salary guide, or try the free PF and ESI calculators.
Payslips on WhatsApp
Branded payslip PDFs go to employees on WhatsApp and email once payroll is locked. Form 16 generation is one click. See the salary slip format guide, or try the free salary slip generator.
Bank transfer sheets
Bank transfer files in supported bank formats, plus a record of every salary paid.
Flexible salary structures
Reusable CTC templates with earnings, deductions and statutory components — assign a structure at joining in seconds.
Payroll locking & audit
Locked months are frozen history. Every change before the lock is logged, so auditors can see who changed what.
Filing PF and ESI every month? AiroHR builds the EPFO ECR upload file and ESIC contribution data from the locked payroll, with EPS/EPF split, the ₹21,000 ESI limit and state-wise PT handled for you. See how it works on our PF & ESI software page.
Why choose AiroHR as your payroll software in India?
AiroHR keeps attendance and payroll in one product: the face kiosk, GPS selfie app and live eSSL / ZKTeco sync feed payable days, overtime and leave straight into the salary run. It suits employers with shift, site or contract staff who want correct statutory deductions and file PF, ESI and TDS themselves.
- Attendance-linked payroll — face-recognition kiosk, GPS selfie app and live eSSL / ZKTeco biometric sync
- Night shifts, rosters, weekly-off overtime and contractor workforces handled correctly
- Leave balances, unpaid days and leave encashment carried into the run
- Employee self-service portal & Android and iPhone app for payslips and leave
- Role-based access to PAN, Aadhaar and bank details, with an audit log of changes
- Free data migration from Excel or your current payroll software
From attendance to bank transfer in 4 steps
- Punches come in from kiosks, phones and biometric machines, live.
- Review the run — payable days, OT and deductions pre-filled.
- Lock payroll — payslips go out on WhatsApp & email automatically.
- Download bank sheet + PF/ESI/PT/TDS filing reports.
Payroll software questions, answered
What should small businesses in India look for in payroll software?
Look for software that handles statutory calculations out of the box. AiroHR calculates PF, ESI and Professional Tax in every run once your rules are set up, deducts the monthly TDS you set, generates challan-ready reports and Form 16, and starts at ₹49 per employee per month — see pricing.
Does AiroHR calculate PF, ESI and TDS automatically?
PF, ESI and Professional Tax are calculated in every payroll run from your company's statutory settings (rates are built in; state PT slabs are set once in CTC Setup), with per-employee applicability and wage caps. TDS is deducted as the monthly amount HR sets for each employee. Filing-ready statutory reports are produced every month.
Can payroll be processed from attendance automatically?
Yes. Mobile selfie with GPS, the face-recognition kiosk and live sync from eSSL and ZKTeco biometric machines flow straight into payroll — payable days, overtime, fines and leave are pre-filled in the salary run. See attendance management and leave management.
How long does it take to switch to AiroHR?
Setup time depends on your data. Excel import templates bring in employees, salaries and leave balances, and one-time migration help is free on every plan.
Which businesses use AiroHR payroll?
Indian employers with shift, site or contract workforces: factories, security and facility agencies, hospitals, schools and retail chains, as well as offices. Companies in Bengaluru can read our Karnataka payroll page.
How is AiroHR different from Keka, greytHR, Zoho Payroll or Razorpay Payroll?
AiroHR is built around attendance-linked payroll for shift and site workforces, with the face kiosk app included in every plan. Our comparison pages set out prices and features side by side from each company's public pages, including where another product may suit you better.
Does AiroHR file PF and ESI returns for me?
No. AiroHR prepares the EPFO ECR file and ESIC contribution data from the locked payroll, and your company uploads and files them on the EPFO and ESIC portals itself. If you want filing done for you, a service that files on your behalf may suit you better.
Does AiroHR handle the ₹25,000 PF wage ceiling?
Yes. Each company chooses its PF wage ceiling in its statutory settings: ₹15,000, or ₹25,000 from 17 September 2026 or from a later month, and AiroHR applies it with the EPF, EPS and EDLI split in every run. See the EPF wage ceiling guide.
Can employees get their payslips on WhatsApp?
Yes. When HR locks the month's payroll, AiroHR sends each employee a branded PDF payslip on WhatsApp and email, and payslips also stay in the employee app and self-service portal.
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